Additional Duties Since Market In Use
- We have to photograph and file the photos of any structure being updated.
- We receive the Sales Disclosures from the Lake County Assessor’s office (approximately 100 per month) and must fill in the deed type and ensure that the assessed values, acreage, address, neighborhood#, property class, and taxing district are all correct.
- We must investigate sales disclosures, determining their validity. We have to look at each piece of property sold, evaluating the condition with the sales price.
- We then enter all of the information from the Sales Disclosure into a State run database and the Proval database.
- We scan all of the Sales Disclosures and send copies back to the County Assessor.
- After all disclosures are verified and data entry is completed, we then run the ratio studies for each residential neighborhood. We have approximately 170 residential neighborhoods.
- After running the ration study in each neighborhood, we have to identify any outliers and investigate each of them.
- After a thorough review of all neighborhoods we come up with neighborhood factors for trending in each of them.
- We then must manually update the Proval Database with the factors for each neighborhood.
- For commercial trending, we enter each commercial sale into a spreadsheet and run calculations to come up with a per acre rate for each neighborhood.
- We look at each improved sale, and remove the improved value of the sale, to figure out which of the 35 commercial neighborhoods should trend.
- We apply these factors into Proval for each neighborhood.
- Then we batch cost and post all of our parcels.
- We run a percent change report and look at each of our approx. 30,000 parcels to ensure that they were trended properly and to address any necessary corrections.
- After tax bills go out we receive and average of 1.200 appeals.
- For each appeal we schedule preliminary conference, taking an average of 30 minutes per petitioner.
- We do a lot of site visits based on appeals.
- For any and all appeals that we deny we must then attend a hearing at the Lake County Assessors office with a hearing offices to present our case and reasoning for why we denied that appeal.
- We attend 2 PTBOA (Property Tax Board of Appeals) meetings per month.